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GETPIVOTDATA function

GETPIVOTDATA is a function in Jspreadsheet Formulas Pro that enables you to retrieve information stored in a PivotTable report. You can use it to generate either a summary report, which provides a condensed overview of the data, or a list report, which presents the data in a detailed list format. This function enhances your data analysis capability by allowing you to extract and manipulate specific data from a larger PivotTable report.

Documentation

Returns data stored in a PivotTable report. The data can be returned as a summary report or as a list report.

Category

Lookup and reference

Syntax

GETPIVOTDATA(data_field, pivot_table, [field1, item1], [field2,item2],...)

Parameter Description
data_field The name of the data field that contains the data you want to retrieve.
pivot_table A reference to any cell within the PivotTable report that contains the data you want to retrieve.
[field1] Optional. The name of a field in the PivotTable report that corresponds to the field1 argument.
[item1] Optional. The item in the field specified in the field1 argument for which you want to retrieve data.
[fieldN] Optional. The name of a field in the PivotTable report that corresponds to the field2 argument.
[itemN] Optional. The item in the field specified in the field2 argument for which you want to retrieve data.

Behavior

The GETPIVOTDATA function is used to retrieve summary data from a PivotTable report. Given a PivotTable, this function queries and extracts data based on the PivotTable structure, not the original data. Below are some behaviors of GETPIVOTDATA:

  • Empty Cells: If a cell does not contain any data, GETPIVOTDATA will return 0, considering it as no data.
  • Text: GETPIVOTDATA treats text as a category for data grouping. If the text is not found, it returns an error.
  • Booleans: GETPIVOTDATA does not directly handle boolean values, it treats them as text values.
  • Errors: If the field or item does not exist in the PivotTable, GETPIVOTDATA will return an error.
  • Data type: The function always returns the same data type as the data in the PivotTable.
  • Aggregation: GETPIVOTDATA can handle sum, count, average, max, min, product, count numbers, standard deviation, and variance.

Common Errors

Error Description
#REF! Occurs when the pivot table reference is invalid or the field name is misspelled.
#VALUE! Occurs when argument types are incorrect, e.g., passing a number where a field name is expected.
#N/A This error occurs when the PivotTable does not contain the data you are trying to retrieve.

Best practices

  • Always ensure that the field or item arguments exist in the PivotTable. Check for spelling errors or any discrepancies.
  • If your PivotTable is likely to change, it might be best to avoid using GETPIVOTDATA as it can return errors if the structure changes.
  • When using GETPIVOTDATA with dates or times, ensure they are in the correct format that matches with the PivotTable. Otherwise, it can result in errors.
  • Use GETPIVOTDATA when you want to make dynamic reports or dashboards. It's a powerful function for extracting specific data from a large PivotTable.

Usage

A few examples using the GETPIVOTDATA function.

GETPIVOTDATA("Sales",A3,"Region","West")  
GETPIVOTDATA("Quantity",B5,"Product","Apples","Region","East")  
GETPIVOTDATA("Amount",C11,"Region","South","Product","Oranges")

Interactive Spreadsheet Demo

<html>
<script src="https://jspreadsheet.com/v11/jspreadsheet.js"></script>
<script src="https://jsuites.net/v5/jsuites.js"></script>
<link rel="stylesheet" href="https://jsuites.net/v5/jsuites.css" type="text/css" />
<link rel="stylesheet" href="https://jspreadsheet.com/v11/jspreadsheet.css" type="text/css" />

<link rel="stylesheet" href="https://fonts.googleapis.com/css?family=Material+Icons" />
<script src="https://cdn.jsdelivr.net/npm/@jspreadsheet/formula-pro/dist/index.min.js"></script>

<div id="spreadsheet"></div>

<script>
// Set your JSS license key (The following key only works for one day)
jspreadsheet.setLicense('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');

// Set the extensions
jspreadsheet.setExtensions({ formula });

// Create a new spreadsheet
jspreadsheet(document.getElementById('spreadsheet'), {
  worksheets: [{
    data: [
    [
        "Region",
        "Product",
        "Sales"
    ],
    [
        "West",
        "Apples",
        1500
    ],
    [
        "East",
        "Apples",
        2200
    ],
    [
        "West",
        "Oranges",
        1800
    ],
    [
        "East",
        "Oranges",
        1900
    ],
    [
        "",
        ""
    ],
    [
        "West Apples:",
        "=GETPIVOTDATA(\"Sales\",A1,\"Region\",\"West\",\"Product\",\"Apples\")"
    ],
    [
        "East Total:",
        "=GETPIVOTDATA(\"Sales\",A1,\"Region\",\"East\")"
    ]
]
  }]
});
</script>
</html>

import React, { useRef } from "react";
import { Spreadsheet, Worksheet, jspreadsheet } from "@jspreadsheet/react";
import formula from "@jspreadsheet/formula-pro";
import "jsuites/dist/jsuites.css";
import "jspreadsheet/dist/jspreadsheet.css";

// Set license
jspreadsheet.setLicense('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');

// Set the extensions
jspreadsheet.setExtensions({ formula });

export default function App() {
    // Spreadsheet array of worksheets
    const spreadsheet = useRef();

    // Worksheet data
    const data = [
    [
        "Region",
        "Product",
        "Sales"
    ],
    [
        "West",
        "Apples",
        1500
    ],
    [
        "East",
        "Apples",
        2200
    ],
    [
        "West",
        "Oranges",
        1800
    ],
    [
        "East",
        "Oranges",
        1900
    ],
    [
        "",
        ""
    ],
    [
        "West Apples:",
        "=GETPIVOTDATA(\"Sales\",A1,\"Region\",\"West\",\"Product\",\"Apples\")"
    ],
    [
        "East Total:",
        "=GETPIVOTDATA(\"Sales\",A1,\"Region\",\"East\")"
    ]
];

    // Render component
    return (
        <Spreadsheet ref={spreadsheet}>
            <Worksheet data={data} />
        </Spreadsheet>
    );
}

<template>
    <Spreadsheet ref="spreadsheet">
        <Worksheet :data="data" />
    </Spreadsheet>
</template>

<script>
import { Spreadsheet, Worksheet, jspreadsheet } from "@jspreadsheet/vue";
import "jsuites/dist/jsuites.css";
import "jspreadsheet/dist/jspreadsheet.css";
import formula from "@jspreadsheet/formula-pro";

// Set license
jspreadsheet.setLicense('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');

// Set the extensions
jspreadsheet.setExtensions({ formula });

export default {
    components: {
        Spreadsheet,
        Worksheet,
    },
    data() {
        // Worksheet data
        const data = [
    [
        "Region",
        "Product",
        "Sales"
    ],
    [
        "West",
        "Apples",
        1500
    ],
    [
        "East",
        "Apples",
        2200
    ],
    [
        "West",
        "Oranges",
        1800
    ],
    [
        "East",
        "Oranges",
        1900
    ],
    [
        "",
        ""
    ],
    [
        "West Apples:",
        "=GETPIVOTDATA(\"Sales\",A1,\"Region\",\"West\",\"Product\",\"Apples\")"
    ],
    [
        "East Total:",
        "=GETPIVOTDATA(\"Sales\",A1,\"Region\",\"East\")"
    ]
]

        return {
            data
        };
    }
}
</script>

import { Component, ViewChild, ElementRef } from "@angular/core";
import jspreadsheet from "jspreadsheet";
import * as formula from "@jspreadsheet/formula-pro";

// Set your JSS license key (The following key only works for one day)
jspreadsheet.setLicense('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');

// Set the extensions
jspreadsheet.setExtensions({ formula });

@Component({
    standalone: true,
    selector: "app-root",
    template: `<div #spreadsheet></div>`
})
export class AppComponent {
    @ViewChild("spreadsheet") spreadsheet: ElementRef;
    // Worksheets
    worksheets: jspreadsheet.worksheetInstance[];

    // Create a new data grid
    ngAfterViewInit() {
        // Create spreadsheet
        this.worksheets = jspreadsheet(this.spreadsheet.nativeElement, {
            worksheets: [{
                data: [
    [
        "Region",
        "Product",
        "Sales"
    ],
    [
        "West",
        "Apples",
        1500
    ],
    [
        "East",
        "Apples",
        2200
    ],
    [
        "West",
        "Oranges",
        1800
    ],
    [
        "East",
        "Oranges",
        1900
    ],
    [
        "",
        ""
    ],
    [
        "West Apples:",
        "=GETPIVOTDATA(\"Sales\",A1,\"Region\",\"West\",\"Product\",\"Apples\")"
    ],
    [
        "East Total:",
        "=GETPIVOTDATA(\"Sales\",A1,\"Region\",\"East\")"
    ]
]
            }]
        });
    }
}

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